All meetings shall be held at 7:00 o’clock p.m. in Council Hall, First Floor, Utility Addition Building,
100 South Second Street, Chambersburg, Pennsylvania. (Enter through the Rear Parking Lot or
Queen Street Entrance). Any person who needs an accommodation in order to gain access to or
participate in the meetings should call 717-251-2437 prior to the meeting they desire to attend.
- Call to Order
1.01 Call Meeting to Order, 7:00 PM
1.02 Moment of Silence or Prayer
1.03 Pledge of Allegiance
1.04 Approval of Council Agenda as Presented
- Recognition
2.01 Presentation of the Mike Waters Citizen of the Year Award
- Public Comment
3.01 Hear Visitors Concerning Matters Other than those on the Final Agenda. Visitors Desiring to Comment on a Particular Agenda Item Should Make Comments as that Agenda Item Occurs
- Consent Agenda
4.01 Approval of Consent Agenda (Award of Contracts, Routine and Previously Discussed)
- Consent Agenda – Award of Contracts
5.01 Authorization to Award the Contract for Redecking of the Pedestrian Bridge to Creative Pultrusions Inc., at Their Bid Price of $87,356.00 in Accordance with the Sealed Bids Received on November 12, 2024
5.02 Award Contract to the Lowest Complying Bidder, Blue Ridge Landfill Company, for the Disposal of Dewatered Sludge from the J. Hase Mowrey Regional Wastewater Treatment Plant to Specified Locations (Blue Ridge Landfill) for the Contract Period January 1, 2025 to December 31, 2027, in Accordance with Sealed Bids Received November 13, 2024
- Consent Agenda – Routine
6.01 Authorization to Approve the Payments of Bills for October 2024 in the Amount of $10,282,831.54 Covered by Check Number 235614 thru 236385 and Itrans 912517 thru 912600
6.02 Authorization to Adopt a Resolution Amending the Policy and Procedure for Administration, Processing, and Procurement of Professional Services Contracts for all Municipal Pension Systems of the Borough
6.03 Authorization for Annual Renewal of Resolution of June 27, 1990 Establishing a Self-Insurance Fund to Cover Agricultural Utilization Sites for Sewage Sludge Permits as Required by the Department of Environmental Protection, Bureau of Waste Management
6.04 Authorization to Approve a Resolution of Support Establishing the Financial and Other Support for Downtown Civic Activities and Downtown Economic Development Activities for 2025
6.05 Authorization to Approve the 2025 Franklin County Area Tax Board Budget
6.06 Authorization to Approve of a Resolution for the Borough to Accept Two Charitable Bequests from the Estate of Dale G. Showers in the Amounts of $5,000 to Support the Ambulance Club and $5,000 to the Chambersburg Fire Department
6.07 Authorization to Establish Dates for Annual Christmas Tree Collection and Authorization to Advertise
6.08 Authorization for Proper Borough Officials to Execute Change Order No. 1 to the Contract Between the Borough of Chambersburg and Scott’s Hauling and Excavating for the Pleasant Street Storm Sewer System Improvement Project. Change Order No. 1 will increase the contract amount by $20,716.50, from $97,334.00 to $118,050.50, for Additional Material Quantities as Approved Through the Contract Approved on 8/12/2024, to be Paid by the Storm Sewer Utility Capital Reserve Account
6.09 Authorization for Proper Borough Officials to Execute Change Order No. 1 to the Contract Between the Borough of Chambersburg and Scott’s Hauling and Excavating the Meeting Place Greenway Project at Southgate Shopping Center. Change Order No. 1 will Increase the Contract Amount by $17,850.00, from $269,336.00 to $287,186.00, for Tree Trimming and Removal, Additional Sod Areas and a Grade Adjustment Along the Trail, to be Paid with $365,893 that was Allocated by the United States Department of Housing and Urban Development through the CDBG-CV Program
6.10 Authorization for Proper Borough Officials to Execute Change Order #2 of the Contract Dated June 17, 2024, Between the Borough of Chambersburg and Michels Utility Services for the Wayne Avenue Gas Main Relocation Project; Change Order #2 Results in an Increase of $33,933.97; the New Total Contract Amount = $1,147,498.17
6.11 Authorization for Proper Borough Officials to Execute Change Order No. 3 of the Contract to Incorporate Additional Paving Depth on Lincoln Road, Additional Paving Along Vine Street and Riddle Road, and Driveway Ramping on Weaver Drive, Edgelea Drive, and Candlestick Court. Change Order No. 3 Results in a Net Increase of $75,889.21; the Revised Contract Amount is $1,115,141.21 and the Date of Substantial Completion Changed to November 30, 2024
6.12 Authorization for Proper Borough Officials to Execute Change Order No. 3 of the Contract to Incorporate Additional Engineering Services Relating to the Traffic Study for the Proposed Public Works Campus Project. Change Order No. 3 Results in a Net Increase of $1,320.00; the Revised Contract Amount is $640,420.00 and the Date of Substantial Completion is December 30, 2024
6.13 Authorization for the Franklin Fire Company Fire Police and/or Chambersburg Fire Police to Participate in a NonEmergency Event (Including the Authorization of Workers Compensation Coverage) to Provide Assistance for a Borough of Greencastle Event to be Held on Saturday, November 23, 2024
6.14 Authorization for the Franklin Fire Company Fire Police and/or Chambersburg Fire Police to Participate in a NonEmergency Event (Including the Authorization of Workers Compensation Coverage) to Provide Assistance for a Greene Township Event to be Held on Saturday, December 7, 2024
6.15 Authorization for Proper Borough Officials to Reject all Bids for the Disposal of Dewatered Sludge from the J. Hase Mowrey Regional Wastewater Treatment Plant Received September 25, 2024
6.16 Authorization to Approve a Maintenance Agreement with American Legion Burt J. Asper Post No. 46, 755 Philadelphia Avenue, for Stormwater Management Structural Best Management Practices as Described in the Borough of Chambersburg Storm Sewer Management Program Credit Policy Manual
6.17 Authorization to Refer to the Planning and Zoning Commission a Subdivision and Land Development Code Modification Request from Glenn and Catherine Dice to Subdivide Franklin County Tax Parcel No. 03-1E01.-086.-000000 (170/172 South Second Street) to Establish One Lot with Access Less than 12-feet in Width on South Second Street
6.18 Authorization for Proper Borough Officials to Execute Amendment No. 1 to the Agreement with the Pennsylvania Fish and Boat Commission for a Pennsylvania Fish and Boat Commission Grant Totaling $58,500.00 for the Conococheague Creek Adaptive Fishing Dock and Canoe and Kayak Launch at Pine Woods Park. Amendment No. 1 will Extend the Term of Agreement from December 31, 2024 to December 31, 2025
6.19 Authorization for Proper Borough Officials to Execute a Professional Services Agreement with Traffic Planning and Design to Provide Environmental Clearance Services for the PennDOT Transportation Alternatives Set-Aside Grant $734,871 for the Water Street Trail Project at Southgate Shopping Center, for a Price not to Exceed $31,500 to be Paid from Recreation Capital Reserve Account and Reimbursed Through the Grant
6.20 Authorization for the President of Town Council and Vice President of Town Council to Sign Delegation of Signing Authority Form Authorizing Phil Wolgemuth, Deputy Borough Manager, to Sign and Submit Financial Invoices for Pending HOME Program Grant Contract No. C000090762 between the Pennsylvania Department of Community and Economic Development and the Borough of Chambersburg for $1,507,287.00 is to be Administered by Luminest, Inc. for the South Main Commons Project at 252/256 S. Main Street
6.21 Authorization to Accept the Resignation of Chief of Police Roland Camacho Effective December 6, 2024
- Consent Agenda – Previously Discussed
7.01 Authorization to Adopt a Resolution for the Reimbursement For Project Costs for the Purpose of Financing a Capital Project Consisting of a Public Works Complex
7.02 Authorization to approve Public Works Acceptance and Security Release, Public Works Maintenance Agreement and Public Works Maintenance Bond Associated with Borough Plan RE-1435, Final Land Development Plan for North Chambersburg Center, LLC Retail Buildings E and F
7.03 Authorization to Release the Public Works Maintenance Bond Associated with Borough Plan RE-1552, a Final Land Development Plan for Abe’s Auto Service
7.04 Authorization to Approve a Revised List of Storm Sewer Utility Projects to be Funded with $6,151,170 Bond Revenue, as Approved by Town Council on March 25, 2024 and Presented to Town Council through the Storm Sewer Utility Budget Presentation on October 14, 2024 and Storm Sewer Utility Capital Improvements Plan on October 28, 2024
7.05 Authorization for Proper Borough Officials to Execute a Memorandum of Understanding with Franklin County, In Substantially the Same Form As Presented, for Participation on the County Drug Task Force
- Regular Agenda
8.01 Appointment of New Probationary Patrol Officers in the Chambersburg Police Department
8.02 Receive Public Comment Regarding the 2025 Preliminary Budget; and Approve as Tentative, the 2025 Budget, Subject to Further Amendments
8.03 Authorization to Adopt a Resolution and Enter an Agreement for the Borough of Chambersburg to Become a Member of American Municipal Power, Inc. (AMP) as of January 1, 2025
8.04 Approval of an Ordinance Replacing in its Entirety the Gas Rates in the Code of Ordinance for the Borough of Chambersburg
8.05 Authorization to Adopt a Resolution for the Capital Improvements Plan, the Street Improvements List for 2025-2027 and Motor Equipment List for 2025-2027
8.06 Authorization for the Proper Borough Officials to Execute the Purchase of Up to Five (5) Block Energy Products, New or Increased Credit Requirements as Appropriate, and Live Prices Not to Exceed $63.80/MWh, $68.42/MWh,
$62.81/MWh, $61.43/MWh, and $45.00/MWh (Respectively) per the Upcoming Request for Proposal Live Pricing
8.07 Adjourn to Executive Session to Discuss a Personnel Matter – Regarding Interim Management of the Chambersburg Police Department
- Executive Session
9.01 Interim Management of the Chambersburg Police Department
